A workspace is a shared container for drafts. Everyone in it can reach every draft in it: access is automatic, not granted draft by draft. Members can edit the same draft at the same time, within the limits of their role. You start with a workspace of your own, and you can be a member of others.
Roles
A workspace has one owner and any number of members, each of whom is an editor or a viewer.
| Capability | Owner | Editor | Viewer |
|---|---|---|---|
| See every draft in the workspace | Yes | Yes | Yes |
| Edit and create drafts | Yes | Yes | No |
| Organize drafts into stacks | Yes | Yes | No |
| Manage existing members | Yes | No | No |
| Manage the plan and billing | Yes | No | No |
| Delete the workspace | Yes | No | No |
The owner is whoever created the workspace.
Invitations are closed
New invitations, resends, and acceptance of previously issued invitations are closed. Existing workspace members retain their access and can continue collaborating. Owners can still manage existing members and revoke pending invitations.
Your drafts stay yours
You own the drafts you create, even inside a workspace you do not own. Membership grants access to a workspace’s drafts; it does not transfer ownership. So:
- You control sharing for your own drafts.
- You can move your drafts to another workspace whenever you want. That resets their sharing (see Sharing & access).
- If you leave the workspace, the drafts you created leave with you.
When a draft belongs to someone else, you can read and edit it according to your role, and as an owner or editor you can move it or send it to trash like any other draft in the workspace. Its title and sharing stay with the author: only they rename it, publish it, or create an agent link for it.
Leave a workspace
When you leave a workspace:
- The drafts you created move to your own drafts.
- You lose access to drafts other people created.
- Edits you already made to other people’s drafts stay in place.
An owner cannot leave their own workspace. To step away from one you own, delete it.
Delete a workspace
Only the owner can delete a workspace, and only after closing any paid plan on it. When a workspace is deleted, every draft returns to its author, who keeps full ownership.
Deleting a workspace cannot be undone. Everyone loses access to drafts they did not author, and the workspace’s stacks are gone.
Related
- Sharing & access: publishing and links for individual drafts
- Drafts: the drafts a workspace holds, and how to organize them
- Plans & limits: member limits and what each plan includes
- Real-time collaboration: editing together in a workspace